SAFE MANAGEMENT MEASURES FOR MICE EVENT PILOTS IN SINGAPORE

Updated as of 10 November 2021  

IMPORTANT   

1. On 8 November 2021, the Multi-Ministry Taskforce (MTF) announced calibrated adjustments to Safe Management Measures (SMMs) for the Stabilisation Phase. In line with this, the Singapore Tourism Board (“STB”) has updated the SMMs applicable to MICE events.

2. For clarity, there is no restriction on the number of participants at each banquet round table as long as there is a distance of at least 1 metre between individuals at all times. Refer to Annex A point 3.9 to 3.11 for details on SMMs on meals at MICE event pilots.

Key updates for MICE events:

i.   From 10 November 2021: 

   S/N    Type of event session    Event size limit
   1 Participants are predominantly seated or standing in a fixed position during the session.

Examples: Meetings, conferences, and conventions

Up to 1,000 fully vaccinated participants (as defined in footnote*) at a time, per session

Zones of 100 participants

   2 Participants are predominantly non-seated and moving about during the session.

Example: Exhibitions, networking sessions

Up to 500 fully vaccinated* participants at a time, per session

Zones of 100 participants

  • For events with multiple zones, the spacing between zones must be at least 2 metres (reduced from the previous 3 metres required). EOs must still ensure solid partitions or other physical barriers such as queue poles are used to clearly demarcate these spacing between zones.
  • Where there are unmasked speakers on stage, implement a distance of at least 2 metres (reduced from the previous 3 metres required) between the stage and the audience.
  • For forward planning purposes, Event Organisers may continue to engage STB on applications for MICE events that are larger than the current size limit. However, please note that all approvals and MICE events will still be subjected to the safe management measures applicable at the time.

3.        MICE events refer to business-oriented events such as meetings, conferences and exhibitions arranged or held in the course of business with more than 50 participants which are not held for individual consumers to attend. MICE events with 50 participants or less do not require MTI’s approval. Permitted enterprise may proceed to organise the event and adhere to the Safe Management Measures (SMMs) at the Workplace by the Ministry of Manpower.Events that are substantially social, recreational, political or religious in character, such as company D&Ds, networking events or gala dinners, do not fall within the MICE events contemplated here.

Up to 50 participants^ at a time 51 to 250/500 participants at a time
Safe distancing of at least 1 metre between individuals at all time

Up to 100 pax per zone

Safe distancing of at least 1 metre between individuals at all times

Adhere to Safe Management Measures (SMMs) at the Workplace by the Ministry of Manpower here.

MICE event pilot application is not required.

Both the Event Organiser and Event Venue (collectively, EOs) must submit an application for STB’s assessment and for the Ministry of Trade and Industry (MTI) to approve the EO carrying out the event.

^includes Event Organisers but excludes premises staff at third party venues

An individual must be:

a) fully vaccinated, i.e. has received the full regimen of Pfizer-BioNTech/Comirnatry, Moderna or WHO EUL vaccines, with an additional two weeks for the vaccine to be fully effective;

b) recovered from COVID-19; or

c) has obtained a negative result on a pre-event test taken in the past 24 hours before the expected end of the event.

Pre-Event Testing (PET) is required for all participants who are on a Controlled Itinerary.

4.        The total operating capacity per session will include all participants of the event, including exhibitors, media attending the event, speakers, participants’ liaison officers, etc. EO staff who are also participating in the event (e.g. as speakers, audience members, etc.) are included in the total operating capacity. All other EO staff and external service providers are excluded2.

SUBMISSION OF APPLICATIONS FOR PILOTING MICE EVENTS

5.     Under the Safe Business Events (SBE) framework, EOs must implement SMMs which will meet the 5 outcomes required for the piloting of MICE events in a safe and controlled manner. The SMMs must span a participant’s entire journey, at least 60 minutes before, during and at least 60 minutes after the MICE event.

6.     To hold a MICE event, an EO must submit an application for STB’s assessment and support for the Ministry of Trade and Industry (MTI) to approve the EO carrying out the event.

7.     Each MICE event and its related marketing efforts may be carried out only after receiving written approval from MTI. Please note that MTI has the right to impose stricter/additional SMMs or vary some SMMs. EOs must submit their application at least 1 month prior to each MICE event. STB and MTI will take up to 14 business days to assess each application.

8.     Please refer to Annex A and Annex B for the checklist on Safe Management Measures for Safe Business Events framework for MICE events held from 10 November 2021 and illustration of SMMs respectively.

9.     For forward planning purposes, Event Organisers may continue to engage STB on applications for MICE event pilots with more than current size limit. However, please note that all approvals and MICE event pilots will still be subject to the safe management measures applicable at the time.

 

EVENTS INDUSTRY RESILIENCE ROADMAP

10.    The Singapore Association of Convention and Exhibition Organisers and Suppliers (SACEOS) collaborated with STB and Enterprise Singapore (ESG) to formulate an Events Industry Resilience Roadmap (IRR). The roadmap provides guidance on safety management measures and best practices. Event organisers, suppliers and venues may refer to the IRR for guidelines on implementing and operationalising STB’s Safe Business Events (SBE) framework at your events. Guided by the IRR, the SG SafeEvents Certification was launched on 7 April 2021 based on the Technical Reference (TR) 84 “Safe Event Management for the MICE and Events Industry” developed by the Singapore Standards Council (SSC) overseen by Enterprise Singapore (ESG). TR84 can be purchased on the Singapore Standards e-shop (www.singaporestandardseshop.sg). Interested enterprises in the MICE and Tourism ecosystem who wish to be certified or who wish to enquire about the certification can write in to SACEOS at secretariat@saceos.org.sg

 

ENFORCEMENT OF MEASURES

11.    STB will conduct enforcement checks to ensure compliance with SMMs. Enforcement action will be taken against the Event Organisers and Event Venues (collectively, EOs) who hold MICE events without registering with STB or receiving the necessary approval from MTI and/or who fail to comply with the necessary SMMs. Action may also be taken against EOs who conduct events that were not included in the event application and/or approved by MTI.

12.    Under the COVID-19 (Temporary Measures) Act passed in Parliament on 7 April 2020, first-time offenders will face a fine of up to S$10,000, imprisonment of up to six months, or both. Repeat offenders will face a fine of up to S$20,000, imprisonment of up to twelve months, or both. Businesses that are not compliant may be ordered to cease business activities or close altogether. Under the Infectious Diseases (Mass Gathering Testing for Coronavirus Disease 2019) Regulations 2021, EOs that fail to comply with requirements thereunder will face a fine not exceeding $10,000 and participants that fail to comply will face a fine not exceeding $5,000 or to imprisonment for a term not exceeding 6 months or to both.  Businesses that are not compliant may also be ineligible for government grants, loans, tax rebates and other assistance. 

13.    For any enquiries, please contact businessevents@stb.gov.sg.

Application Process

MICE events pilots without deviation from the Safe Business Events framework

·    Apply at https://go.gov.sg/miceeventpilotapplication

·     The following information and documents are required to complete the application:

a)     Event itinerary including floorplan (PDF, max 10 MB) and

b)     Applicant’s details e.g. UEN details of event organisers and venues

MICE event pilots with deviation(s) from the Safe Business Events framework

·      Deviation refers to any non-compliance of the Safe Management Measures for MICE event pilots. E.g. incorporating live performances in the programme etc.

·    Apply at https://go.gov.sg/miceeventpilotapplication

·    The following information and documents are required to complete the application.

a)     Application form for MICE event pilots with deviation(s)

b)     Event proposal detailing deviation(s) where approval is required and plans on how the SMMs can be met, including floorplan etc; and  

c)     Event itinerary

Total file size must not exceed 10 MB.

SINGAPORE TOURISM BOARD
Updated as of 10 November 2021