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SAFE MANAGEMENT MEASURES FOR EXPANSION OF MICE EVENT PILOTS
IN SINGAPORE

Updated as of 11 June 2021

IMPORTANT

1. On 10 June 2021, the Multi-Ministry Taskforce (MTF) announced that Singapore will move to Phase 3 (Heightened Alert) in two steps as a calibrated re-opening.

2. The new measures for re-opening will take effect from 14 June 2021. Further measures for re-opening will take effect from 21 June 2021, subject to the prevailing public health situation in Singapore. The information in this circular (which includes its annexes) supersedes that of previous advisories or statements.

Key updates for MICE event pilots:

i. With effect from 14 June 2021:

    a. MICE event pilots can have up to 250 participants at a time, with mandatory Pre-Event Testing (PET) for all participants (local and foreign) except for exempted individuals;

    b. PET will not be required for MICE events with 50 or fewer participants unless specially required by MTI;

    c. Participants with photos taken by professional photographers1 (up to 10 unmasked participants at a time) will be allowed to unmask.

    d. Ensure participants adhere to prevailing national guidelines e.g. participants must be seated in groups of not more than 5 and must have at least 1 metre distance between groups of participants at all times.

ii. With effect from 21 June 2021:

    a. Food and beverages may be served and consumed at MICE event pilots (including tea breaks).

    Please note that for MICE event pilots taking place between 14 and 20 June 2021 (both dates inclusive), lunch will only be allowed at full-day events2 (i.e. lunch will not be allowed at half-day events) with the following additional Safe Management Measures (SMMs) in place:

    • Lunch duration must be limited to one hour;

    • Where food and drinks are provided, ensure that these are pre-packed for individual consumption (e.g. bento sets); staff and self-service food and drinks stations are not allowed;

    • Food must be cleared from tables after lunch and before the next session starts; and

    • Tea breaks are not allowed for both half and full-day events.

    b. Speakers (up to 10 at a time) will be allowed to unmask. Please note that speakers at MICE event pilots taking place between 14 and 20 June 2021 (both dates inclusive) are not allowed to unmask.

iii. For forward planning purposes, Event Organisers may continue to engage STB on applications for MICE event pilots with up to 750 participants. However, please note that all approvals and MICE event pilots will still be subject to the safe management measures applicable at the time.

3.        MICE events refer to business-oriented events such as meetings, conferences and exhibitions arranged or held in the course of business3 with more than 50 participants which are not held for individual consumers to attend. Events that are substantially social, recreational, political or religious in character, such as company D&Ds, networking events or gala dinners, do not fall within the MICE events contemplated here.

4.        The total operating capacity per session will include all participants of the event, including exhibitors, media attending the event, speakers, participants’ liaison officers, etc. EO staff who are also participating in the event (e.g. as speakers, audience members, etc) are included in the total operating capacity. All other EO staff and external service providers are excluded.

5.        In order to further mitigate the risk of COVID-19 transmission amongst large-scale events, mandatory Pre-Event Testing (PET) using the Antigen Rapid Test (ART) or the Polymerase Chain Reaction Test (PCR Test) is required for individuals who are attending events with more than 50 participants at a time, except for exempted individuals4. EOs must adhere to the PET requirements stipulated on MOH’s PET website5. The ART and PCR Test results are only valid for 24 hours from the time the participants register at the testing premises to take the test. All participants (both local and foreign) must have a valid negative test result before they are allowed entry to the MICE event venue each day. EOs can either arrange for the MOH-approved COVID-19 test to be provided at the event site or request for participants to be tested in advance at MOH-approved COVID-19 test providers6. For events with less than 50 participants at a time, participants on a Controlled Itinerary (CI) are required to undergo mandatory PET.

SUBMISSION OF APPLICATION FOR PILOTING OF MICE EVENTS

6.     Under the Safe Business Events (SBE) framework, EOs must implement SMMs which will meet the 5 outcomes required for the piloting of MICE events in a safe and controlled manner. The SMMs must span a participant’s entire journey, at least 60 minutes before, during and at least 60 minutes after the MICE event.

7.     To hold a MICE event, an EO must submit an application for STB’s assessment and support for the Ministry of Trade and Industry (MTI) to approve the EO carrying out the event.

8.     Each MICE event and its related marketing efforts may be carried out only after receiving written approval from MTI. Please note that MTI has the right to impose stricter/additional SMMs or vary some SMMs. EOs must submit their application at least 1 month prior to each MICE event. STB and MTI will take up to 14 business days to assess each application.

9.     Please refer to Annex A and Annex B for the checklist on Safe Management Measures for Safe Business Events framework in Phase 3 (Heightened Alert) and illustration of SMMs respectively.

10.    For forward planning purposes, Event Organisers may continue to engage STB on applications for MICE event pilots with up to 750 participants. However, please note that all approvals and MICE event pilots will still be subject to the safe management measures applicable at the time.

 

EVENTS INDUSTRY RESILIENCE ROADMAP

11.    The Singapore Association of Convention and Exhibition Organisers and Suppliers (SACEOS) collaborated with STB and Enterprise Singapore (ESG) to formulate an Events Industry Resilience Roadmap (IRR)7. The roadmap provides guidance on safety management measures and best practices. Event organisers, suppliers and venues may refer to the IRR for guidelines on implementing and operationalising STB’s Safe Business Events (SBE) framework at your events. 

 

ENFORCEMENT OF MEASURES

12.    STB will conduct enforcement checks to ensure compliance with SMMs. Enforcement action will be taken against the Event Organisers and Event Venues (collectively, EOs) who hold MICE events without registering with STB or receiving the necessary approval from MTI and/or who fail to comply with the necessary SMMs. Action may also be taken against EOs who conduct events that were not included in the event application and/or approved by MTI.

13.    Under the COVID-19 (Temporary Measures) Act passed in Parliament on 7 April 2020, first-time offenders will face a fine of up to S$10,000, imprisonment of up to six months, or both. Repeat offenders will face a fine of up to S$20,000, imprisonment of up to twelve months, or both. Businesses that are not compliant may be ordered to cease business activities or close altogether. Under the Infectious Diseases (Mass Gathering Testing for Coronavirus Disease 2019) Regulations 2021, EOs that fail to comply with requirements thereunder will face a fine not exceeding $10,000 and participants that fail to comply will face a fine not exceeding $5,000 or to imprisonment for a term not exceeding 6 months or to both.  Businesses that are not compliant may also be ineligible for government grants, loans, tax rebates and other assistance.

14.    For any enquiries, please contact businessevents@stb.gov.sg.

 

1Such photography is only allowed where it is taken by staff of photography businesses listed under SSIC codes beginning with 742 and media businesses with SSIC codes beginning with 58 to 63. Freelancers have to be registered with ACRA, unless the business is carried out in their full name as reflected in their NRIC.

2Full-day events and half-day events are defined as events in which their duration is more than 6 consecutive hours (including lunch) and less than 6 consecutive hours respectively

3a) to discuss or negotiate matters relating to trade, commerce or finance, professional practice or matters, health, arts, science, technology, industry, economics, industrial relations, security, international affairs, the environment or any other cause or matter, whether or not of a similar kind; (b) to temporarily exhibit or display goods of any kind for the purposes of sale or supply; or (c) to promote the trading of goods or the provision of services.

4Please refer to MOH’s website for the list of exempted individuals here: https://www.moh.gov.sg/covid-19/pet

5https://www.moh.gov.sg/covid-19/pet

6The list of MOH-approved COVID-19 test providers can be found here: https://www.moh.gov.sg/licensing-and-regulation/regulations-guidelines-and-circulars/details/list-of-covid-19-swab-providers

7The Event IRR is a public-private partnership focused on three strategic objectives: (a) establishing best-in-class standards for new event safety measures, (b) creating agile business models with a focus on digital capabilities, and (c) developing pathways for professional development in a post COVID-19 world. More information on the IRR can be found here: https://saceos-irr.wixsite.com/website

 

SINGAPORE TOURISM BOARD
Updated as of 11 June 2021